Expect the Best but Plan for the Worst
Rain on your wedding day is supposed to be lucky, right? But your vision is set, you have all your details planned out for your big day and it doesn’t include bad weather. Living in Texas, we never know what the weather will do, from rain to snow to extreme heat, it’s best to have a plan b ready for any challenges that might come your way. Rain or shine the show must go on. Here are some tips to keep in mind while planning your wedding.
1. Choose your date carefully
Before you set a date, consider the seasonal weather. March and April are notorious for rain and flooding. July and August are sweltering hot. Think of the comfort for your guests, your outside decor, and vendor equipment. Most DJs, bands, and videographers will not set up in bad weather because they don’t want their gear damaged. At a recent corporate event, The Perfect Day executed a plan B by moving the band inside, due to rain when it was supposed to be outside during cocktail hour. The band was still visible to the guests below and it made the event even more unforgettable.
2. Choosing your venue
Couples tend to gravitate towards venues with outdoor ceremony sites and indoor reception areas and we don’t blame them! It’s the best of both worlds. But it is important to keep an open mind and consider a venue with a great indoor or covered option as well. If there is no inside ceremony area and a plan b was initiated, a room flip may have to take place. There are many things to consider when planning for a room flip- How long will it take? Where will your guests be during the room flip? Your vision of an outdoor wedding might have to be sacrificed to accommodate mother nature. My advice, be flexible and listen to your vendors.
3. Communicate with your planner and vendors
As wedding and event professionals who deal with these situations on a normal basis, we will have some of the best knowledge and ideas on how to create the perfect plan b for your wedding or event. Have your plan set and ready to go 30 days in advance or sooner. Talk with your vendors about their protocol for a plan b and their needs ahead of time. This prevents scrambling and stress close to or on your wedding date. Talk through different options, communicate with them, and assign duties. It is important to have a well-laid out plan for all of your vendors so they can know what to expect and what to do if plan b needs to take place. Wedding planners can offer different options to you and communicate with vendors. At The Perfect Day, we have a team ready to initiate and carry out a plan. We didn’t let a little rain ruin this bride's wedding day. We executed our plan b and had the ceremony inside the reception area with some guests seated at tables and family seated in rows.
My last piece of advice to you is to trust your vendors. As wedding and event professionals, our number one goal is to make sure your day is PERFECT! At The Perfect Day, our team is dedicated to making your wedding or event stress-free. So, stay positive, trust your team, and know that your wedding will be amazing no matter what. Need help with wedding or event planning? Contact The Perfect Day today to learn more about our packages and services.